Final Salary Report Reminders

As we approach the busy retirement season, we want to remind you of a few important points to ensure Final Salary Reports are completed accurately and efficiently:

1. Ensure a bona fide termination of employment has occurred.  There must be a true severing of the employee/employer relationship for someone to be eligible to retire.
2. Complete the Report only when you can accurately certify employees’ final pay.
3. Only list PERA-includable salary on the Report.  If you need assistance in determining if salary is PERA-includable, please contact your Employer Representative.
4. The Last Day of Leave Used section should be completed for employees who use any type of leave after their last day on the job.
5. The salary listed should be for the current month forward
   • Salary should be broken down by Pay Period. Thus bi-weekly and semi-monthly employers may have multiple entries for a given month. 
   • If an individual does not have any current or future salary, please list only the final salary payment made to employee.
   • Base Pay column should list the PERA-includable base pay only. For individuals who became members prior to July 1, 2019, the base pay is reduced by contributions made under an Internal Revenue Code Section 125 or 132 plan.
   • Leave and Contract payouts should be listed in the Extra Pay Column. Leave payouts must be issued within 60 days of the final regular payroll posting or the employee’s termination date (whichever is later) to be considered PERA includable.
   • Please include all salary payments for the current contract period even if they will be paid after the last day on the job.

Thank you for your assistance. If you have any questions regarding the reminders above, please reach out to your Employer Representative.